For Successfully Creating Canned Message Use These Instructions

• Chat operator should use ‘Please’ and ‘Thank for showing extremely politeness to their customer.

• For adding the personal touch you should use ‘you’ ‘your’ ‘their’ ‘they’ and ‘under’ as well as other personal pronouns in the canned message.

• For better performance support operators should chat with informal communication tone since your chat conversations rarely involve academic discussions.

• Clarity is the order of the day. Be clear, write, “service available Monday through Friday” and not “service available on all days except weekends.”

• The most important thing which is very important for chat operator, please write complete sentence and they should check their spelling, grammar and punctuation errors in chat session. Because in chat window there is no option is available for checking all these things. Before sending any message to their visitor please read carefully.

• Leave place for the user’s name in the message. This would force chat operators to use names not just a ‘you’ or nothing at all. In order to implement this level of personalization, request site visitors to provide their names in the pre-chat form.

• Chat operator should not use slang in any form. Its not look like a professional.

• Don’t composed upper case content in your canned message. Because it reduce readability and visitor will feel that your chat operator are impolite.

• Customer services are serious business and should take it seriously, so chat operator should not use jokes in chat session.

• Update and revise your canned message on a regular basic for update your site polices.